Hi Everyone,
Here are the minutes from our Nov 16th meeting. Thanks to all the clubs in attendance and to Sharon Yu recording the minutes.
Dave Camire
MCR Commissioner

16 November 2009
Mill Cities Relay Meeting #3

1. A complete review of each club’s responsibilities was discussed. There was a discussion regarding distributing club duties more fairly so that the larger clubs will be doing a bit more and the smaller clubs not having so much on their plate. It was decided to continue to have each club responsible for its volunteers, rather than having one general volunteer pool. This will be discussed more after this year’s race.

2. We received an invoice for the technical shirts that was a bit vague in what we would be receiving, stating only 60 long sleeve shirts. I requested a more detailed invoice from Loco today, asking for color, sizing, whether the logo is applied and to specify if the shirt is technical.
3. Dave Tyler updated the web site map of the course.

4. We are set with the hall, soup, (no beans) food, paper goods, soda and water, permits for the Voke and town of Methuen. I will purchase some cookies and snack mix, as Jackie has done in the past, for the post race party.

5. The Nashua Y is set.

6. Nashua, Methuen and Lawrence police are set. We had to pay Methuen prior to the event last year. I have not heard if this is the case this year and will try to contact someone regarding this.

7. There will be 6 portajohns: 3 at the Y in Nashua, with one of those becoming the traveling one, 2 at the Voke and 1 at the boathouse.

8. Action Bands were purchased to be used instead of batons. We will need two people at the finish responsible for collecting these bands, and someone to store them.

9. The course check and clean up will be done with Glenn’s son in law and volunteers from WCRC and the Goon Squad.
  
10. Registration for the race can be done by mail or at the Andover X-Country race between 10-2 on 11/29. Bib numbers will be available for pick up there as well, and at Whirlaway on 12/5 between 10-3. I will post more on this on the website discussion forum.

11. Phil Quinn postcards will be ordered and placed on tables at the post race party.

Hi Everyone,
Here are the minutes from our Oct 19 meeting. Thanks to all the clubs in attendance and to Sharon Yu for taking the minutes.
Dave Camire
MCR Commissioner

Mill Cities Relay Meeting #2 19 October 09

1. Mr. LaBrode made introductions.

2. Budget Report: there has been no real change in the budget since last meeting. We spent $235.24 last night on refreshments, $165.75 at the meeting in August and I will be taking $15.00 for the check stamp I purchased.

3. Two clubs requested entry to the relay: TriFury and Goon Squad. Presentations were made and both clubs were voted in unanimously. In accordance with previous requirements for new clubs, both were granted invited guest status for this year’s race, with no scoring for the overall trophy, and both were assigned club duties.

4. Phil Quinn Nominations were accepted. There were 6: Chris Russell, Steve Grande, Steve Moland, Glenn Stewart, Marshall McCloskey and Steve Blair. Two votes were taken and Marshall was awarded the honor this year. I will make the presentation to Marshall at the post-race festivities this year. Skip requested that in future years the nomination be posted on the Mill Cities website two weeks in advance of the meeting to give everyone adequate time to review and make a decision. This will take effect in 2010.

5. A request was made by Bob Randall to have a 70’s team score for the overall trophy. This was approved. There will be 70’s male, female and coed (2 males, 1 female) scoring division for the Sunshine Start this year.

6. The giveaway is expected to cost about $3.00, we are ordering 1000 bottles and awaiting the artwork for the MCR logo.

7. Course set up this year will be by Glenn’s son-in-law. Assisting in the morning set up will be the Goon Squad and WCRC will assist in tear down. TriFury will assist MVS at the 4th exchange at Griffin Park. These are the only new assignments in club responsibilities for race day and pre-race day duties. The website has the complete list of duties that you may refer to.

8. Action straps will be used this year instead of batons and these are to be ordered.

9. Steve Moland will drop the brick at the start.

10. The deadline to enter is Sunday, November 29th. No entries will be accepted after this date. I will be taking entries at the Andover X-Country race on the 29th from 10 am to 1pm only. Please communicate this to your clubs. Entry fees are $60.00 for 5 person teams and $45.00 for Sunshine start teams.

11. Number pickup will also be available at Whirlaway in Methuen Saturday, December 5th between 10 am and 3 pm. Please try to have one person from your club responsible for picking up race packets and distributing them to their teams. Again, please communicate this to your club to eliminate confusion at the start Sunday morning.

12. There was a request made after the meeting had ended to budget $700.00 to purchase technical shirts with the MCR logo to sell at the post race party. I believe this should be decided by the board so please let me know what you think.

13. In the event of bad weather, a decision to postpone the race will be made 24 hours in advance and posted on the website.

14. The next meeting will be Monday, November 16th the 7pm at the Claddagh and a reminder email will be sent out about 10 days prior.

Thank you for accepting the GOON SQUAD RUNNERS!!!

Edited by author 08-30-2009 05:01 PM
Hi All,
Below are the minutes to our August Mill Cities Alliance meeting. Thanks to the clubs that attended and to Sharon Yu for taking the minutes.
Dave Camire
MCR Commissioner

============================================================
MILL CITIES RELAY
MEETING #1 FOR 2009 RACE
AUGUST 24, 2009

1. The budget was discussed and a copy of the budget report was distributed for review. There is $12,049.37 in the account. Not included in the current report is a $100.00 donation made towards a tree planted in Maudslay State Park in memory of Paula Holm and our annual social, held in April, which was $895.00. We received $200.00 from the Sons of Italy for providing volunteers for their 4th of July race and this will be added to the rainy day fund.

2. The Nashua YMCA will remain open this year and will be used as usual for our start. A new YMCA is being built about 2 miles away and will be open in the fall of 2010. The start venue will be discussed more at future meetings.

3. Giveaways were discussed. There were 5 suggestions: thermos water bottle, coffee mug, cooler bag, backpack and hat. The hats and backpack were eliminated, as these were recent giveaways. A vote was obtained and the thermos water bottle was chosen. Mark Donais obtained these bottles for his race at a cost of $2.93 and this will be researched. 1,000 giveaways will be ordered, with the MCR logo inscribed.

4. Dave Tyler proposed accepting Tri Fury as a new club, separate from MVS. This was tabled until the next meeting, pending Dave’s discussion with the MVS board.

5. The Phil Quinn Award was discussed, criteria reviewed and nominations are to be presented at the next meeting. I received one nomination from Shamrock last night, which I will hold onto until our next meeting.

6. With the closing of Athlete’s Corner in Andover, we made need to purchase bib numbers. I will check with Jack, and if he is unable to supply the numbers, they will be ordered from Road ID.

7. Steve Moland has again volunteered his services to transport the Porto john from leg one to leg four.

8. The website will be updated to include a GPS address link and a course map through map my run.

9. The finish line needs more help and a new club will be selected to provide volunteers for this task.

10. Glenn’s son in law is taking over course set up, with cones, sign boards and will need four volunteers. WCRC was chosen to provide volunteers for this task.

11. There was a complaint posted on the forum about the results being delayed last year. There were two issues that needed to be resolved before results could be completed correctly and club reps are requested to pass on to their clubs that runners should be patient and enjoy the social event after the run. Results this year will be posted approximately at 1:30.

12. There was a suggestion made for having youth teams run the relay, however, it was decided that it would conflict with their track schedules and requirements. Youths 16 years and older, if members of a participating MCR club, are welcome to run.

13. Next meeting is Monday, October 19th, and it would be great if we could have each club represented.

Edited by author 08-03-2009 05:31 PM
Hi All,
I finally cleaned out all the spam that was posted on the BB. It's now August and time to start planning this year's relay. BTW just to follow-up on the timing thread, the results ceremony for Mill Cities is 1:00 PM. I'm not sure if this is clearly spelled out on the website. If not I'll add it. If we run a few minutes late like last year, you can get the results off of Coolrunning.com that evening. However I do suggest sticking around because MCR is one of the few times we get to honor your fellow runners (aka Phil Quinn Award), run in the last true running club relay competition in the region and celebrate the end of the running year. So what's the hurry?
Dave Camire
MCR Commissioner