Hi Everyone,
Here are the minutes from our Oct 19 meeting. Thanks to all the clubs in attendance and to Sharon Yu for taking the minutes.
Dave Camire
MCR Commissioner

Mill Cities Relay Meeting #2 19 October 09

1. Mr. LaBrode made introductions.

2. Budget Report: there has been no real change in the budget since last meeting. We spent $235.24 last night on refreshments, $165.75 at the meeting in August and I will be taking $15.00 for the check stamp I purchased.

3. Two clubs requested entry to the relay: TriFury and Goon Squad. Presentations were made and both clubs were voted in unanimously. In accordance with previous requirements for new clubs, both were granted invited guest status for this year’s race, with no scoring for the overall trophy, and both were assigned club duties.

4. Phil Quinn Nominations were accepted. There were 6: Chris Russell, Steve Grande, Steve Moland, Glenn Stewart, Marshall McCloskey and Steve Blair. Two votes were taken and Marshall was awarded the honor this year. I will make the presentation to Marshall at the post-race festivities this year. Skip requested that in future years the nomination be posted on the Mill Cities website two weeks in advance of the meeting to give everyone adequate time to review and make a decision. This will take effect in 2010.

5. A request was made by Bob Randall to have a 70’s team score for the overall trophy. This was approved. There will be 70’s male, female and coed (2 males, 1 female) scoring division for the Sunshine Start this year.

6. The giveaway is expected to cost about $3.00, we are ordering 1000 bottles and awaiting the artwork for the MCR logo.

7. Course set up this year will be by Glenn’s son-in-law. Assisting in the morning set up will be the Goon Squad and WCRC will assist in tear down. TriFury will assist MVS at the 4th exchange at Griffin Park. These are the only new assignments in club responsibilities for race day and pre-race day duties. The website has the complete list of duties that you may refer to.

8. Action straps will be used this year instead of batons and these are to be ordered.

9. Steve Moland will drop the brick at the start.

10. The deadline to enter is Sunday, November 29th. No entries will be accepted after this date. I will be taking entries at the Andover X-Country race on the 29th from 10 am to 1pm only. Please communicate this to your clubs. Entry fees are $60.00 for 5 person teams and $45.00 for Sunshine start teams.

11. Number pickup will also be available at Whirlaway in Methuen Saturday, December 5th between 10 am and 3 pm. Please try to have one person from your club responsible for picking up race packets and distributing them to their teams. Again, please communicate this to your club to eliminate confusion at the start Sunday morning.

12. There was a request made after the meeting had ended to budget $700.00 to purchase technical shirts with the MCR logo to sell at the post race party. I believe this should be decided by the board so please let me know what you think.

13. In the event of bad weather, a decision to postpone the race will be made 24 hours in advance and posted on the website.

14. The next meeting will be Monday, November 16th the 7pm at the Claddagh and a reminder email will be sent out about 10 days prior.