Edited by author 08-30-2009 05:01 PM
Hi All,
Below are the minutes to our August Mill Cities Alliance meeting. Thanks to the clubs that attended and to Sharon Yu for taking the minutes.
Dave Camire
MCR Commissioner

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MILL CITIES RELAY
MEETING #1 FOR 2009 RACE
AUGUST 24, 2009

1. The budget was discussed and a copy of the budget report was distributed for review. There is $12,049.37 in the account. Not included in the current report is a $100.00 donation made towards a tree planted in Maudslay State Park in memory of Paula Holm and our annual social, held in April, which was $895.00. We received $200.00 from the Sons of Italy for providing volunteers for their 4th of July race and this will be added to the rainy day fund.

2. The Nashua YMCA will remain open this year and will be used as usual for our start. A new YMCA is being built about 2 miles away and will be open in the fall of 2010. The start venue will be discussed more at future meetings.

3. Giveaways were discussed. There were 5 suggestions: thermos water bottle, coffee mug, cooler bag, backpack and hat. The hats and backpack were eliminated, as these were recent giveaways. A vote was obtained and the thermos water bottle was chosen. Mark Donais obtained these bottles for his race at a cost of $2.93 and this will be researched. 1,000 giveaways will be ordered, with the MCR logo inscribed.

4. Dave Tyler proposed accepting Tri Fury as a new club, separate from MVS. This was tabled until the next meeting, pending Dave’s discussion with the MVS board.

5. The Phil Quinn Award was discussed, criteria reviewed and nominations are to be presented at the next meeting. I received one nomination from Shamrock last night, which I will hold onto until our next meeting.

6. With the closing of Athlete’s Corner in Andover, we made need to purchase bib numbers. I will check with Jack, and if he is unable to supply the numbers, they will be ordered from Road ID.

7. Steve Moland has again volunteered his services to transport the Porto john from leg one to leg four.

8. The website will be updated to include a GPS address link and a course map through map my run.

9. The finish line needs more help and a new club will be selected to provide volunteers for this task.

10. Glenn’s son in law is taking over course set up, with cones, sign boards and will need four volunteers. WCRC was chosen to provide volunteers for this task.

11. There was a complaint posted on the forum about the results being delayed last year. There were two issues that needed to be resolved before results could be completed correctly and club reps are requested to pass on to their clubs that runners should be patient and enjoy the social event after the run. Results this year will be posted approximately at 1:30.

12. There was a suggestion made for having youth teams run the relay, however, it was decided that it would conflict with their track schedules and requirements. Youths 16 years and older, if members of a participating MCR club, are welcome to run.

13. Next meeting is Monday, October 19th, and it would be great if we could have each club represented.